Project Management Body of Knowledge (PMBOK) assesses the importance of auditing as follows: “Audits ensure the correct composition of the elements pertaining to a project configuration and allow the necessary changes to be noted, estimated, approved, monitored and implemented in a proper manner”.
The audit is not the same as the monitoring of a project. The audit represents for a project the same as the periodic technical inspection for the car: an in-depth investigation of the mechanisms. While you drive a car, you monitor on a regular basis the indicators, but you know that after a certain number of kilometers your car needs a complete technical inspection, in order to correct the accumulated defects. Otherwise, you assume risks which vary from not arriving at the destination to the loss of your life.
During the audit, we make sure that only those new cost and time management techniques are used, which bring benefits to the company, in the context of the on-going processes.
Why?
In order to achieve the objectives we set and to successfully complete a project, it is vital to analyze its feasibility through an audit. Auditing is a must in order to estimate the progress made and the capability to achieve the objectives set.
The audit sessions have to be organized regularly, to synchronize the project management with the established program.
The audit analyzes the elements of the project and marks them on a scale from 1 to 5, thus helping the company to understand the performance level of each of these elements. Based on this detailed evaluation, the organization can better monitor the malfunctioning structures and implement corrective measures where needed. In this way, the objective achievement is ensured, by optimizing each process of the project.
Our process
Auditing involves a team which analyses the following:
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- The processes: Checks if all teams and their member are adequately involved in the course of the project. Includes an analysis of the implementation plan, risk management plan, lifecycle of the project, structural elements, ensuring quality and communication
- Methodology: Regardless of the methodology used, the protocol of the audit involves an analysis of each of its elements, including budget, costs and risk elements for each section
- The audit team uses the documentation created before the implementation, to compare the processes, progress, forecasting and achieved results with the initial specifications
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